How can my child secure a space at Rosewood Virtual Academy?

Here’s how a place at Rosewood Virtual Academy (RVA) is secured.

Routes to a place

1. Funded through your Local Authority (LA) on the Rosewood Virtual Academy full-time roll (also suitable for children with EHCP)

   • Ask your Local Authority for support to request a change of placement onto the Rosewood Virtual Academy roll.

   • We agree a plan, timetable, safeguarding and attendance arrangements with the LA.

2. Funded through your child’s current school or Local Authority (LA) on the Rosewood Virtual Academy roll as Alternative Provision

   • Ask your current setting’s SENCo/head to request to commission RVA as Alternative Provision (or short/medium-term blended support).

   • We agree a plan, part-time timetable, safeguarding and attendance arrangements with the school/LA.

   • Note: Children who are in care or who have an EHCP are only able to access Rosewood Virtual Academy as Alternative Provision on a part-time basis for up to 15 hours per week, whilst attending their primary school setting, in line with regulations.

3. Via a funded placement on roll with Rosewood Independent Special School (RIS) (Physical sites in Northumberland)

   • Where appropriate, a pupil can be registered on RIS’s roll and access RVA as their main provision.

   • We complete admissions, transfer records, and set up a bespoke timetable.

   • If following this route, the student is able to access physical education on site or in the community without limit where safe to do so.

4. Private (parent-funded) placement for homeschooled children.

   • Contact us directly; we’ll assess need and issue a proposal/SLA.

   • We will coordinate with your child’s school/LA if appropriate for safeguarding purposes and exams.

Our setting aims to be an accredited provider under the DFE/ Ofsted OEAS scheme by the end of the 2026-2027 academic year.

What we need to set up provision

• Referral information: recent reports/grades, attendance, ISP/EHCP (if applicable), risk info, and agencies involved. Once this is received, we will advise if we can meet the student’s need. Our ability to meet need includes a variety of factors including needs of the child, requirements of the provision, and availability of our staffing. We may offer a start date in the future (waiting list) if we are unable to offer provision due to staffing only.

• Parent/carer consent forms

• Technology check for online learning (device, internet), or a plan for face-to-face if blended.

• Any access arrangements or reasonable adjustments your child requires.

What happens next

• Discovery call with you (and the school/LA if commissioned) to confirm goals, hours, and package (virtual, blended, or intensive).

• Baseline & plan: initial assessment and a Flexible Learning Action Plan with timetable, safeguarding, and attendance coding.

• Start of learning: setting up portal access and technology, live lessons, 1:1 support where needed, independent study packs, and weekly key-worker updates via the portal.

Safeguarding, attendance & exams

• We operate under KCSIE/ISSR, with DSL oversight and daily registers (online and face-to-face).

• For SEND, we map delivery to EHCP Section F, keep ISPs current, and support annual reviews.

• We can route to GCSE, Functional Skills/NCFE, and ASDAN where appropriate (in coordination with the school/LA). Please note that exams must be sat within our exam centre in Ashington for GCSEs.

How to enquire

• Email: info@rosewoodvirtualacademy.com

• Or ask your school/LA to contact RVA admissions directly.

Places are subject to suitability, capacity, and risk assessment. We’ll guide you through each step and keep communication clear, professional, and focused on your child’s best interests.